VL COLLECTIVE: Event Booking & Venue Partnership Terms

These Event Booking & Venue Partnership Terms (“Agreement”) apply to all events booked through VL Collective LLC, including all current and future brands, trade names, and DBAs, including but not limited to 616, EATGainesville, Moose Matcha, @vickiiliu, and any other brand owned or operated by VL Collective LLC (collectively, “VL Collective”).

By completing an online booking, submitting payment, or otherwise reserving an event, the Venue agrees to these Terms.

1. Event Services

VL Collective will coordinate, market, and host the booked event. Services may include event planning, instructors, event operations, registration management, social media promotion, photography or videography, and other services included with the selected event package.

VL Collective reserves the right to determine event programming, instructors, staffing, schedule, branding, sponsors, vendors, and event logistics.

2. Event Hosting Fee

A non-refundable Event Hosting Fee of $950.00 is required to reserve the event date.

Unless otherwise stated, the Event Hosting Fee includes registration for up to thirty (30) participants.

Additional participant registrations beyond the included amount will be billed at the then-current registration rate for that event.

The Event Hosting Fee includes only the services selected at the time of booking. Any requested changes, upgrades, extended event time, increased participant capacity, additional instructors, custom branding, premium experiences, rentals, merchandise, décor, beverages, photography, videography, or other add-on services may require additional fees.

Participants may purchase optional products or services, including but not limited to Pilates mat rentals, towels, beverages, Moose Matcha products, merchandise, and other event add-ons.

Any additional invoices are due within seven (7) calendar days.

Past-due balances are subject to a one-time late fee equal to ten percent (10%) of the outstanding balance, plus any reasonable collection costs and attorneys’ fees permitted by law.

3. Participant Registration

Participant registrations are non-transferable unless approved by VL Collective.

Participants who fail to attend without canceling in accordance with the applicable participant cancellation policy may be charged a No-Show Fee. Any No-Show Fee is the responsibility of the participant and not the Venue.

4. Venue Responsibilities

The Venue agrees to provide a clean, safe, and suitable event space, including reasonable access for setup and breakdown, restroom access, and any agreed-upon utilities or amenities.

The Venue is responsible for complying with all applicable laws and maintaining a safe environment for attendees, instructors, staff, and guests.

5. Rescheduling & Cancellation

The Event Hosting Fee is non-refundable.

Rescheduling requests must be submitted at least fourteen (14) calendar days before the scheduled event, are subject to VL Collective’s approval, and require payment of a $150.00 administrative rescheduling fee.

Unless otherwise approved by VL Collective, the rescheduled event must occur within fourteen (14) calendar days of the original event date.

If severe weather or other circumstances beyond VL Collective’s reasonable control prevent the event from taking place, VL Collective may reschedule the event to a mutually agreed-upon future date. No refunds will be issued.

6. Marketing & Media

The Venue grants VL Collective permission to photograph, film, and record the event and to use the Venue’s name, logo, and event content for advertising, marketing, social media, portfolio, and promotional purposes.

All photographs, videos, graphics, and other content created by VL Collective remain the exclusive property of VL Collective.

7. Liability

The Venue is responsible for the condition and safety of its premises.

To the fullest extent permitted by law, the Venue agrees to defend, indemnify, and hold harmless VL Collective LLC, its owners, employees, contractors, instructors, affiliates, sponsors, volunteers, successors, assigns, and all current and future DBAs from any claims, damages, liabilities, losses, costs, or expenses arising from the Venue, its premises, its employees, contractors, guests, food service, alcohol service, or breach of this Agreement.

To the fullest extent permitted by law, VL Collective’s total liability shall not exceed the amount paid by the Venue for the event. VL Collective shall not be liable for any indirect, incidental, consequential, special, exemplary, or punitive damages.

8. General Terms

VL Collective reserves the right to modify event logistics as reasonably necessary for safety, operational, or business purposes.

The Venue agrees not to initiate chargebacks or payment disputes. The Venue remains responsible for all unpaid balances, late fees, collection costs, and attorneys’ fees where permitted by law.

These Terms shall be governed by the laws of the State of Florida. Any dispute shall be resolved exclusively in the state or federal courts located in Alachua County, Florida.

If any provision of these Terms is found unenforceable, the remaining provisions shall remain in full force and effect.

These Terms constitute the entire agreement between the Venue and VL Collective regarding the booking and supersede all prior communications relating to the event.

9. Acceptance

By checking the acceptance box, submitting an online booking, or completing payment through VL Collective’s booking platform, the Venue acknowledges that it has read, understood, and agrees to these Event Booking & Venue Partnership Terms. Electronic acceptance shall have the same force and effect as an original handwritten signature.